How to Use Google Sheets Budget Templates in 2023

How to Use Google Sheets Budget Templates in 2023

Budgeting is crucial for managing personal finances and monitoring business revenue and expenses. For many, 2023 will be the year to get their budget in order. Luckily, Google Sheets offers easy-to-use and customized budget templates to fit any need.

What Are Google Sheets Budget Templates?

A Google Sheets budget template is a spreadsheet that helps track income, expenses, savings goals, and more. The customizable cells make it simple to budget by month, year, or other periods. Built-in formulas calculate totals and percentages automatically.

Google Sheets budget templates bring key benefits:

  • View the full budget in one place
  • Efficiently track spending
  • Highlight important data
  • Gain accuracy with formulas
  • Customize for specific needs

Pre-made templates help users get started quickly. But the true power lies in creating a custom Google Sheets budget template tailored to your situation.

Types of Data in a Budget Template

A comprehensive budget accounts for:

  • Fixed costs – Rent, insurance, loan payments
  • Variable costs – Groceries, gas, leisure activities
  • Income and revenue
  • One-off costs – Medical bills, car repairs
  • Savings goals
  • Cash flow
  • Profit and losses

Prioritize tracking the expenses most relevant to your budgeting goals. All data should update automatically thanks to Google Sheets’ recalculation ability.

Advantages of Google Sheets Budget Templates

In our digital world, financial tools that provide efficiency, accuracy and accessibility offer immense value. For those looking to get their finances in order in 2023, Google Sheets provides just that through its wide range of budgeting templates.

Equipped with powerful, automated formulas and easy customization, Google Sheets templates provide tangible benefits for both personal and business budgets. From a bird’s eye view of your full financial situation to streamlined tracking and flexibility, the advantages are abundant. Specifically, the key benefits of using Google Sheets budgeting templates include:

Complete View of Your Finances

The biggest benefit of using a Google Sheet, especially with financial modeling templates, is the ability to see your full financial situation in one place. These templates not only provide a structured format but also emphasize the importance of comprehensive financial planning. All income streams, expenses, and savings populate in easy-to-read tables. Charts and graphs further visualize the data, offering at-a-glance insights into your financial health.

Streamlined Spending Tracking

Input transactions as they occur to keep real-time tracking of where your money goes. Tag and filter expenses to identify spending patterns. You can even use Google Sheets to manage receipts by uploading images.

Flexible Customization

Unlike paper budgets and some budgeting apps, Google Sheets provides endless customization. Add or remove budget categories, change time periods, create multiple sheets for different purposes, and tailor to your exact needs.

Accuracy of Formulas

Manual calculations leave room for human error. Google Sheets handles all the math for you with built-in formulas for summing, averaging, and more. This ensures your budget stays accurate.

Accessibility Across Devices

As a cloud-based platform, Google Sheets enables budget tracking on-the-go from any device. Manage your budget from your phone while out shopping. Update your laptop with new income sources. The flexibility is unmatched.

How to Make a Custom Google Sheets Budget Template

Crafting your own budget template allows maximum personalization. Follow these steps:

Choose Your Budgeting Period

Will you budget by month, year, pay period, or something else? This dictates the columns in your sheet. “Month” columns are most common for personal budgeting.

Add Budget Categories

Brainstorm fixed costs, variable expenses, and any other items to track. Common categories are housing, utilities, groceries, transportation, debt, healthcare, etc. Each category gets its own row.

Build in Formulas

Formulas bring the power of automation to your template. Use SUM() to quickly total columns. If tracking monthly, use 12 in the formula to calculate annual figures.

Establish Saving Goals

Add rows for saving targets like emergency funds or vacation money. This helps ensure you pay yourself first each period. Use SUM() to populate annual goals.

Include Charts and Graphs

Visuals provide an intuitive overview of your budget. Charts in Google Sheets illustrate patterns and trends at a glance.

Customize Formatting

Make use of formatting like bold text, borders, and coloring to highlight important numbers. This improves readability of the template.

Pre-Made Google Sheets Budget Templates

For those pressed for time, Google Sheets offers pre-made templates:

Simple Monthly Budget

This starter budget tracks monthly income, fixed costs, variable expenses, and savings. Colorful cells improve visualization of where money goes.

Annual Budget

See your full financial picture for the year. This template allows budgeting by month or quarter and includes funding sources.

Business Budget

Businesses can manage monthly and annual budgets with this template. Formulas calculate profits and losses automatically.

Tracking Expenses

No need for fancy budgets when simply keeping tabs on spending. This template logs daily costs under categories.

Event Budget

Plan budgets for one-off events like weddings, conferences, parties, and more. Customize categories and track actuals vs. projections.

Enhanced Budgeting with monday.com and Google Sheets

Using the work OS monday.com alongside Google Sheets offers the best of both worlds for budget management.

monday.com Budget Template

This ready template centralizes budgets, expenses, invoices, and more with automation. Changes sync instantly across your monday.com account.

Google Sheets Integration

The platform connects directly with Google Sheets. This enables creating budgets in Sheets then managing them in monday.com without manual data entry.

Work OS Benefits

monday.com enhances budgeting with team collaboration, task tracking, dashboard views, and integrations with finance apps.

Tips for Budgeting Success in 2023

Follow proven strategies to maximize the potential of Google Sheets budget templates:

  • Prioritize needs over wants when allocating money
  • Automate saving contributions right when you get paid
  • Use auto-import to eliminate manual entry of transactions
  • Review budgets weekly instead of just setting and forgetting
  • Share budget templates with a partner or advisor for accountability


Google Sheets budget templates provide easy and efficient budgeting for any need in 2023. Pre-made templates give a head start while custom versions allow for complete personalization. Used alongside platforms like monday.com, Google Sheets enables users to master their finances and gain peace of mind. The new year brings opportunity for a fresh financial start.


  1. What is the difference between a budget plan and budget template?

A budget plan outlines target saving and spending goals. A template is the spreadsheet used to track the actual numbers and monitor the budget plan.

  1. Does Google Sheets have personal budget templates?

Yes, Google Sheets offers simple templates for personal monthly and annual budget tracking. They can also be easily customized for individual needs.

  1. How do you make a budget template for a business in Google Sheets?

Add columns for income sources, departmental expenses, fixed vs. variable costs, and profit/loss. Use SUM() and other formulas. Include charts to visualize cash flow and profits.